Facilities and Operations Coordinator
About The Position
Guesty is the all-in-one platform for hospitality businesses to automate and optimize every aspect of their operations. With purpose-built technology, industry-wide expertise, and an R&D team of 200+ engineers, Guesty ensures that hospitality businesses can streamline and achieve growth, while delivering the best value to guests. With a complete suite of features and 150+ industry partners, including major booking OTAs like Airbnb, Vrbo, Booking.com, Tripadvisor, Expedia, Hopper, Google Travel, and many more, Guesty is transforming the hospitality industry with innovative solutions.
Today, Guesty has 15 offices and 700+ team members across the globe.
We are looking for a proactive and organized Facilities and Operations Coordinator to manage the daily operations of our offices in Manila and Cebu. This role is essential in ensuring a well-maintained, efficient, and safe work environment, supporting our teams in their day-to-day activities. Apply now to be a key player in creating an efficient and supportive work environment.
Responsibilities
Key Responsibilities:
- Financial Oversight: Manage and reconcile financial records, including petty cash and company credit cards. Support the budgeting process and monitor financial activities.
- Procurement and Inventory: Oversee procurement processes, including office supplies, pantry items, and celebratory needs. Maintain accurate inventory records.
- Office Management: Address facilities-related concerns, ensure cleanliness and maintenance, and manage meeting room bookings. Coordination of office activities and events.
- Communication and Support: Serve as the main point of contact for office-related inquiries, manage employee onboarding and offboarding, and disseminate internal announcements.
- Business Continuity and Safety: Develop and implement business continuity plans and safety guidelines. Stay informed on potential risks and ensure the workplace is prepared.
- Vendor and Supplier Management: Coordinate with vendors and suppliers, manage contracts, and ensure timely delivery of goods and services.
- Travel Management: Assist with employee travel arrangements and provide support for travel-related needs.
Requirements
Qualifications:
- Experience in facilities management, procurement, or office administration.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in office management software and tools.
- OSH, occupational safety and health standards, business certificates is a plus!
Guesty is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, age, national origin, disability, veteran status, pregnancy, sexual orientation, or any other characteristic protected by law.